A monthly shift schedule — without spreadsheets and recalculations
Strong Shifts brings shifts, vacations and holidays together in one grid. Each employee's target hours are calculated automatically, and auto-planning fills the month in the rhythm you choose.
Beta: one installation currently serves one company. Report export, working-time compliance checks and employee leave requests are planned.
- Month
- on one screen: employees × days, drag-and-drop shifts
- F / N
- actual (F) and target (N) hours for everyone, based on their workload
- 1 click
- to load Estonian public holidays
- 3 languages
- ET, RU and EN interface, shift names in each
Everything a schedule is made of
For companies with shift work across several departments: hotels, spas, restaurants, shops.
Monthly grid
A row per employee, a column per day. Drag-and-drop shifts, weekends and holidays highlighted, names pinned while scrolling. Filter by department.
Shift types
Start and end, hours, break, color, department. Types can be hidden, and their names translated into every interface language.
Cycles
Rhythm templates: working days and days off, cycle length. Stored in the organization's directory along with departments and positions.
Vacations and sick leave
Vacation, sick leave and unpaid leave shown as striped periods right in the grid. The system counts working days and the shift hours affected.
Target and actual
Monthly hours × workload = target. The actual-hours badge is green at 100%, blue when under, red when over.
Auto-planning
A wizard: department → employees → period → rules → preview. Weekdays, 2/2 or 3/1, skipping holidays. Existing shifts are never overwritten.
Estonian holidays
Public holidays are loaded from riigipühad.ee with one button; you can add your own days manually.
Reports and summary
Employee hours, payroll (actual and potential, average rate, budget), shifts and absences, a summary by department. Save and print.
Fill a month in a couple of minutes
Choose a department, people, period and rhythm — the system rotates the shifts and shows you the result before saving.
- Rhythms: weekdays only, 2 on 2 off, 3 on 1 off
- Holidays can be skipped
- Existing shifts stay in place
- Separate types for departments with different shifts on weekdays, weekends and holidays
- Then fine-tune the schedule with drag and drop
Spot overtime before it happens
Everyone in the grid has actual and target hours for the month. Reports show what it costs.
- Annual summary of hours by month
- Actual shift start and end times
- Pay by hours and rate, average rate, budget
- Impact of vacations and sick leave on hours and shifts
- Dashboard: hours comparison, target completion, earnings
Sign-in and roles
Employees sign in with email and password; recovery goes through your own mail server.
- User, administrator and owner roles
- Two-factor sign-in (TOTP), password change and reset by email
- Interface in Estonian, Russian and English, chosen per person
- Organization directories: departments, positions, rates, monthly hours
Frequently asked questions
Does the system check the rules of the Employment Contracts Act?
Not yet: rest between shifts and overtime limits are not checked. The system shows target and actual hours so that overtime is visible in advance.
Can employees request leave or swap shifts themselves?
Not yet — schedules are managed by administrators. Employee requests are planned.
Can hours be exported to accounting?
Reports can be saved and printed. Export to CSV and Excel and an accounting integration are in progress.
Is there a mobile app?
There's no separate app; Strong Shifts runs in the browser.
Who is it for?
Companies with shift work across several departments — hotels, spas, restaurants, shops. If you're an agency placing people with clients, take a look at Strong Staffing.
We'll move your current schedule over
Send us your Excel schedule — we'll set up departments, shift types and people and show you the month in Strong Shifts.